Use our free time card calculator to calculate how many hours you worked in a week, also known as a time clock calculator. You can also add breaks if needed for your timesheet. With our time card calculator, you can choose between a 12-hour clock or a 24-hour clock, enter your time in and out, your breaks, and regular and overtime pay if applicable, then generate a downloadable report to send to your boss for approval.

How to Use the Time Card Calculator

Follow these steps to calculate your work hours and generate a detailed report with the free forever time card calculator:

Step 1: Enter Your Name and Date (Optional)

• Input your name in the Name field for personalized reporting.
• Select a date in the Date field if you want to specify the week for your report. This is optional but useful for record-keeping.

Step 2: Choose Time Format

• Use the Select Time Format dropdown to choose between:
  • 12-hour clock (e.g., 9:00 AM – 5:00 PM)
  • 24-hour clock (e.g., 09:00 – 17:00)

Step 3: Fill in Your Work Hours

• For each day of the week:
  • Enter the Time In and Time Out in the proper fields.
  • Add any Break (minutes) you took during your shift, this could include lunch breaks and doctor breaks. Leave this blank or enter 0 if no break was taken.

Step 4: Enter Pay Rates (Optional)

• Input your Regular Pay Rate ($/hour) in the specified field.
• Add your Overtime Rate ($/hour) if applicable. This is optional but helpful for calculating accurate pay totals.

Step 5: Calculate Results

• Click the Calculate button to process the data. The calculator will:
  • Determine total hours worked for each day and for the entire week.
  • Subtract break times.
  • Calculate regular and overtime pay (if rates are provided).

Step 6: Review and Download

• The results will display below the calculator, showing:
  • Daily work hours and total hours for the week.
  • Breakdown of pay, including regular and overtime.
• Click Download PDF to save a detailed report for your records or to send to your employer for approval before payday. It’s best to keep this report to make sure your paycheck is correct whenever you get paid.

Examples of Using the Time Clock Calculator

Example 1: Simple Work Schedule

• Time In: 9:00 AM
• Time Out: 5:00 PM
• Break: 30 minutes
• Total Hours Worked: 7.5 hours

Example 2: Shift with Overtime

• Time In: 8:00 AM
• Time Out: 6:30 PM
• Break: 1 hour
• Total Hours Worked: 9.5 hours
• Overtime: 1.5 hours (if overtime starts after 8 hours)

Example 3: Overnight Shift

• Time In: 10:00 PM
• Time Out: 6:00 AM
• Break: 0 minutes
• Total Hours Worked: 8 hours

Use these examples to guide you when filling out the calculator fields. Make sure all fields are correctly entered for accurate results.

Why Use the Time Card Calculator

These days, most major companies use software and apps, like BambooHR, for their workers to keep track of their time. However, many smaller companies still use time cards to submit and approve time before the cutoff. When I found out that people are actually searching for a time card calculator, I was a bit surprised because, for me, the paycheck is the most important thing. I make sure to track my time at work immediately every day after I finish. Getting paid is one of the most important parts of having a job, and you need to ensure you’re not giving away any of your time for free.

Keeping an accurate record of your time is crucial to ensure you get paid correctly. It doesn’t hurt to track your working time in a separate format, like the notepad on your mobile phone. Record your time daily, no matter what, and then at the end of the week, calculate your total hours. You can even add your hourly rate and overtime rate if you’re lucky—or unlucky—enough to work overtime.

Did you know that in Canada and the United States, it’s legally required to create a timesheet? This ensures that both you and your employer are operating fairly. If there’s ever a discrepancy and you end up in court over money your boss owes you, a timesheet serves as a legal document to back up your claims. Timesheets are also crucial for employers to keep records, protecting them in cases of theft, which happens more often than you might think.

Keeping a record of your time is especially important for freelancers and small business owners working from home. Accurate tracking can save you money at tax time, ensuring you get the proper refund and don’t pay more taxes than necessary. Use our free time card calculator to get the accurate information you need to download and print.